Administrative Assistant II
Pay: $30 - $32/hr DOE
Contract Length: 18 months
Schedule: Monday - Friday
This is a part-time position that performs a variety of complex administrative functions for an individual. Manages schedule(s), coordinates travel arrangements, and processes business expenses. Coordinates meetings and events off and onsite, department financial operations, personnel operations, and facility operations. Works with space coordination, space management, and new employee setup. Maintains and publishes organizational charts, org level aliases and distribution groups and space management. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support, and manages physical incoming and outgoing mail. Works daily with a team in a fast-paced environment. Overtime and minimal travel may be required as appropriate. Completes special projects as assigned. May require ability to lift up to 20 lbs.
- Multi-tasking administrative duties and switching priorities as needed.
- New hire onboarding.
- Inventory management.
- Event coordination and planning.
- Must work independently and with a team of peer level admins when required.
- Bachelor’s degree in a relevant field.
- Proficient with MS Office Suite (Outlook, Word, Excel).
- PowerPoint, Teams, OneNote, SharePoint, Visio.
- 5+ years of previous experience with administrative support.
- 5+ years of experience with intense calendar management.
- Must have strong planning, organizing, and coordinating skills.
- Must have strong written and verbal communication skills.
- Demonstrate an ability to multi-task.
- Excellent customer service/interpersonal skills.
- Strong cross-team collaboration & organizational skills.
- Excellent multi-tasking skills.
- Demonstrate initiative and a positive mindset.
Corestaff Services is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. Corestaff Services is not associated with Core Staffing Services, Inc. which operates in the New York metro area.
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